Timebanking Basics

Timebanking is a time-based currency that helps to build circles and network of mutual support. With timebanking, you give one hour of service to another, and receive one time credit. An hour is always an hour — regardless of the service offered. You can use the credits in turn to receive services — or you can donate them to others.

Timebanks are formed when people come together to use time credits to achieve a shared goal. Many choose to focus on community building. But timebanks have also focused on tutoring in schools, health and wellness efforts, hospital discharge support, juvenile justice, helping seniors to age in community, civic engagement and more.

Timebanks can be local, regional, national or international in scope. They can vary in size from as few as 20 people to tens of thousands.  Most (but not all) timebanks use timebanking software, which helps them keep track of member activity. Because timebanks are self-organized, we cannot know precisely how many there are, but in the United States we can guesstimate there are around 500 local and regional timebanks, totaling around 40,000 – 50,000 members.

The Five Core Values of TimeBanking

Edgar Cahn is the founder of modern timebanking. He noticed that successful timebanks almost always work with some specific core values in place. In his book No More Throw-Away People, he listed four values.  Later, he added a fifth. These have come to be widely shared as the five core values of timebanking – and most timebanks strive to follow them. They are a strong starting point for successful timebanking.

Asset Every one of us has something of value to share with someone else.

Redefining Work There are some forms of work that money will not easily pay for, like building strong families, revitalizing neighborhoods, making democracy work, advancing social justice. Time credits were designed to reward, recognize and honor that work.

Reciprocity Helping that works as a two-way street empowers everyone involved – the receiver as well as the giver.
The question: “How can I help you?” needs to change so we ask: “Will you help someone too?”  Paying it forward ensures that, together, we help each other build the world we all will live in.

Social Networks Helping each other, we reweave communities of support, strength & trust. Community is built by sinking roots, building trust, creating networks. By using timebanking, we can strengthen and support these activities.

Respect Respect underlies freedom of speech, freedom of religion, and everything we value. Respect supplies the heart and soul of democracy. We strive to respect where people are in the moment, not where we hope they will be at some future point.

Here are just some of the things that people have done with Timebanking:

  • Strengthened the sense of community.
  •  Improved learning at school.
  •  Reduced the school-to-prison pipeline.
  • Helped public housing residents save money.
  • Supported hospital patients as they return to regular life at home.
  • Brought art and music into a community.
  • Helped seniors remain at home as they age.

What Can

Timebanking Do?

Edgar Cahn, who founded timebanking, wrote in his book No More Throw-Away People that he was seeking with this new kind of money to foster “decency, caring, and a passion for justice.”

Currently, the most common model of timebanking focuses on community service exchanges that help the most vulnerable and build a strong sense of community. But in some places, people and organizations are approaching timebanking as an opportunity to design targeted uses of timebanking to achieve specific goals.

Small? Big?

Timebanks can be small: as few as 20 people.

At the other end of things, they can include thousands of members.

Most often, they are organized locally. However, a timebank can span continents.

Although the basic rules are fixed (an hour for an hour and the five core values), how each timebank is structured, and what its focus is depends on the choices of its founders.

Who can use Timebanking?

Anyone.

That includes individuals, groups, organizations, government agencies, churches, businesses.

That also includes any organization that is helped by volunteers. Volunteers can earn time credits for the help they provide. They receive one credit for each hour of service.

But it is important to remember that in timebanking, both receiving and giving have equal weight. People cannot give if others will not receive – the two are bound up together. And mutual value is found through both.

You can take up timebanking in two ways: join a timebank that has already been created – and start giving and receiving services with other members; or form a team to create a new timebank and invite people to join.

Neighbors Helping Neighbors

Timebank networks can be wide open to any kind of service.

Currently, the majority of timebanks use the neighbors-helping-neighbors model, where members are free to choose what services they would like to offer – either to other members or to the community at large — and also what services they will request.

Members may be individuals or organizations.

Services offered and requested vary from timebank to timebank – but there are some consistent favorites.  Transportation is one. Minor home repair is another. Computer help is a third.

Timebank networks can choose instead to target specific kinds of services.

Meet CW3

We are pleased to share with you the new Community Weaver 3, which we launched in April, 2015.   We are very proud of this new version of Community Weaver! .

Tracking Timebank Exchanges and Time Credits

Timebank members in many timebanks keep track of their exchanges using timebanking software. They use the software to enter data about themselves, what they can offer, and what they would like to receive, to record their exchanges, track their hours, and learn about timebank members and events.

Timebank coordinators use the software to:

  • keep track of the activity in their timebank,
  • sign up new members,
  • inform members of events and special projects,
  • help members when difficulties arise,
  • make reports for funders,
  • send out requests for member donations and subscriptions,
  • keep records of those payments, and so on.

There are numerous timebank software programs available. These include TimeRepublik and hOurWorld’s Time and Talents, and Community Forge.

Here at TimeBanks USA, we have designed Community Weaver 3, to help local neighbor-helping-neighbor timebanks get organized. Users tell us they find CW3 easy for time bank members to use. CW3 also has a host of features to help timebank leaders and coordinators encourage giving and receiving through their timebank. If you are interested to see a short video describing CW3’s features, click here.

TimeBank Giving & Receiving,
4 Kinds

It’s helpful to think of four main kinds of timebank exchanges:

  • 1:1 – One person gives another person a ride to the doctor.
  • 1:Many –  A yoga teacher earns credits teaching a yoga class to four other members.
  • Many:1 –  Four members earn credits doing a garden clean-up for a senior.
  • Many-Many — A whole lot of people earn credits organizing and participating in a community pet-parade.

The Pet Parade

Let’s take a look at that last many-many example again – the Community Pet Parade. Organizing the Pet Parade could quickly burn up 200+ hours of volunteer time. Question: Who pays out the credits?

Answer: An organizational member – like a school, or the timebank itself – could have paid them out.

Or (and this hasn’t happened yet – but it could) a timebank could be created for the primary purpose of organizing a pet parade on an annual basis to benefit various causes in the community.

Since the parade is a public event, no-one spends any credits to attend.  The sponsoring organization gets no time credits in return.

But this is not a problem.  When community happenings are organized by a sponsoring organizational member or the timebank itself, the time credits paid out to members for their help are seen as a measure of community investment.  This time credit “debt” has produced a good for the community!

Giving, Receiving:
Is Each As Good As The Other?

Depending on the context, Timebanking will often assign equal importance to receiving as well as giving.

The Pet Parade example above demonstrates something about giving and receiving in a timebank. The organization that sponsored the parade received hundreds of hours of services from timebank members. It went into “debt.” But this was seen as a plus!

Unlike the money economy, where debt is often considered a bad thing, giving and receiving can both be valued as contributing to the purpose of building stronger ties in community.

Yet consider this: A member gives many services to many other members. She earns a ton of time credits. Then she finds she cannot use the hours that she earned to get help because members don’t respond to her requests. That’s not good. That member will feel that the imbalance between giving and receiving isn’t good: it won’t feel fair.

This example shows how timebanks are always involved with our expectations and experiences around the simple notion of giving and receiving.

We come with different expectations. We see giving and receiving through different lenses of experience. Some want only to give. Others place more value on what they can get. Some feel it’s wrong if giving and receiving don’t balance out.

In real life, the simple equation of 1-1 and that an hour of giving = an hour of receiving can raise deep, unexamined feelings – and when lots of people are involved, that can get complicated!

How Do I Get Involved?

There are basically two ways to take up timebanking.

You (or your organization or your project) can become a member of an existing timebank if there is one nearby.  Search our Community Weaver Directory for Timebanks near you.

But that may not work for you. If there is no timebank in place, or if the mission of a timebank near you is different from what you want to achieve, a second option is to create a new timebank. Below is a description of a Neighbor helping Neighbor model.

Read More Below on What it Takes to Make a Great Timebank Community

The Neighbor-Helping-Neighbor Model

 Key Elements

Timebanking Software

TimeBanks in many cases use timebanking software to manage all the information that members supply and to keep track of exchanges.

The software provided by TimeBanks USA is called Community Weaver.  Among the many others versions of timebanking software are TimeRepublik,  Time and Talents, and Community Forge.

Many timebanks also use social media and/or a website to complement the timebanking software they use.

Timebank Monthly Gatherings (Usually Potlucks)

Neighbor-helping-neighbor TimeBanks use member potlucks as a way to build up exchanges between members.

Gatherings work best if they are held regularly so that members can plan for them in their calendar.  For many TimeBanks, the pot-lucks are a KEY component, because it’s here that people get to meet and become familiar with other TimeBank members and find out who’s exchanging what.

Monthly potlucks help build the relationships that power the TimeBank. They are also useful for outreach, and so they are generally open and inviting to non-members who are interested in joining the TimeBank.

The potluck is the place to celebrate and share. To be reminded of the core values. To announce events. To have fun and activities that will help TimeBank members come to know all the wonderful things that other members do.

Orientations

This is where members sign up and learn about TimeBanking. Orientations are a key step for new members to become full-fledged members of a timebank.

Strong orientations provide new members with information as to the overriding purpose of the timebank, the core values of TimeBanking, how the timebank software works, how exchanges take place, the responsibilities of membership and more.

Orientations may be group or individual. They may be formal, with a set agenda and planned activities, or more informal: sit in a small group, listen to the coordinator describe what it’s all about, learn about the software, and then ask questions.

In group orientations, the orientation leaders will often try to ensure that each new member has agreed to enter into an exchange that will make the experience real, early on.

TimeBank Handbooks

TimeBanks have policies and information they need to share. These include membership requirements, guidelines on conducting TimeBank exchanges, leadership roles and so on.

Even to say “we will have as few policies as possible” is a policy!

TimeBanks vary greatly in the level of formality of the policies and the procedures they put in place. For example, some require new members to provide references, a background check, and to attend an orientation before their membership is approved.

The Handbook is where to find that information. It may be printed. Or your TimeBank may prefer to have that available online, either on the timebanking software, or through a website or facebook group.

TimeBank Projects, Events

TimeBank projects and events bring a life of their own to a TimeBank by calling on timebank members to dream out loud about things they want to do and achieve.

Think of making 300 hundred sandwiches for homeless shelters.

Or painting the underpass where the local farmers market gathers every weekend.

Or a wellness day that celebrates and teaches the many ways to remain healthy and strong.

On this front, we are limited “only by our imaginations!” Two great sources of ideas are the Timebank Coordinators Idea Exchange facebook group for timebank coordinators, and the TimeBank Knowledge Commons.

You can also go to our TimeBank Directory to explore what different TimeBanks offer.

TimeBank Leadership

TimeBanks need leadership. They cannot be sustained without it. They need leadership that operates on different levels.

There’s the day-to-day making-it-happen leadership that helps with membership exchanges which is carried by timebank coordinators. Coordinators may be unpaid members of the timebank.  They may, alternatively, be paid staff.

Then there is the leadership that establishes the policies, practices and key decisions that shape a timebank. This, too, is essential. It can operate at different levels of formality. The leadership may involve:

  • an informal leadership team that is open to any members ready to step forward
  • an advisory board that is established by the founders and holds regular, posted meetings, or
  • more formally, a board with by-laws whose members are elected or appointed according to the rules laid out in the by-laws.

Which of these levels of formality applies will often depend on how long the timebank has been going. The longer a timebank has been in existence, the more formal the leadership is likely to be.

Organizing a Timebank

We have described the things that a Neighbor-Helping-Neighbor Timebank does. But to do those things it also needs some structure.

All timebanks share some key elements— but how they put those elements together will depend on the timebank’s purpose, who the members are, and what they do to achieve that purpose.

As an example, the Dane County TimeBank in Madison, WI is a Neighor-to-Neighbor timebank. But it also includes a youth court! In contrast, the former DC Youth Court in Washington, DC, (sadly defunded at this time, but seeking to be reborn) was a stand-alone, special purpose timebank.  To see a Timebank Youth Court in Action, watch this video.

The TimeBank Start-Up Team

It takes a range of skills and capacities to get a timebank going.

It takes at least one “people-persons” who will be passionate about connecting people.

You will also need a person who loves order and structure, and will keep orderly records, write up meeting minutes, and so on. Regular meetings, and clear expectations for leaders and members are helpful. At the same time, too much focus on policies, rules and procedures can get in the way of the spirit of giving and receiving that is characteristic of a strong timebank.

Very rarely, a single individual creates and builds up a new timebank. More often, it takes a dedicated start-up team to achieve the right balance between leaders with relationship-building and structure-building skills and outlooks.

Costs of TimeBanks

Timebanking exchanges stand outside the money economy.

Because of that, there is a widely shared belief that timebanks should not need money. But costs inevitably arise, even when members to do the work of running the timebank for time credits. Phones, computers, spaces to meet, fuel, food. The occasional professional help. All these cost money.

For example: Member-led Neighbor-Helping-Neighbor timebanks with no paid staff may still find costs rising to $20 or more per member per year. Adding a part-time staff person can quickly lift that amount closer to around $80 per year. And a fully-staffed timebank with a specific focus may cost far more – up to several hundred dollars per member annually.

There is also the cost of the overarching infrastructure that supports the timebanking movement: websites (including this one), online timebanking software, materials for information, training and technical advice and support. At a rough estimate, they add $10 per timebank member per year for generalized support.

Sustaining TimeBanking

For timebanking to be truly sustainable, the costs of building timebanks and the larger infrastructure should be carried mostly by the movement itself. But at the local level, many timebanks struggle to achieve their goals with too little money, and at the overarching movement level, organizations like TimeBanks USA also face a sustainability challenge. For example, the software, communications, and training that timebanks rely on is mostly free, and there is an easy and widely shared expectation that this is the way it should naturally be.

So the question is: who will bear those costs, and why?

This means taking a real hard look at every level. Who receives value, and who will contribute? Will the members of the timebank step forward and contribute annual dues? Will timebank leaders support the infrastructure in a larger sense? Will others, not directly involved, make contributions?

Reasons To Support a TimeBank

The question will always be: Why? The fact is, all involved will be constantly figuring out how much value they receive for the effort they put in and the money they might contribute.

Here’s a short list of reasons that members and others will contribute towards the funding of a timebank:

  • For the idea, and the core values embodied by the timebank and its members.
  • To have meaningful relationships and the opportunity to meet individuals they would be unlikely to meet any other way.
  • For services that members could not afford with money.
  • To build a stronger sense of self and community.
  • To fulfill their own sense of mission and purpose.

Specifics – The Key To Sustainability

The five value propositions are a good start. But they’re too broad and general by themselves to be more than a rough guide for sustainability purposes.

At all levels – from local to regional to national to international – it’s the specifics that count.

Whether by social media, in person, or by phone, this means that the work must be done of reaching out, and learning, and then confirming,:

  • What are the specifickinds of relationships that members want and seek out?
  • What specificservices do members seek to give and receive and just how much do they value them?
  • In what specificways is their personal and their community’s development supported? And how, specifically?
  • How, specifically,is their own sense of mission and purpose supported?

If these are being activated, the people who receive value through your timebank will willingly become the best ambassadors for ongoing sustainability. But budding ambassadors have to be asked and invited to take that on! And then they must be recognized and thanked.

This is true for all levels of the timebanking movement. And yes, it is a challenge. But  a good challenge – because, luckily, that’s what timebanking is all about!